job description
Join a dynamic team in Bali as an Operations Secretary, where you will play a pivotal role in ensuring seamless day-to-day operations across multiple departments, including production, logistics, customer service, and administration. This position is ideal for a detail-oriented professional who thrives in a fast-paced environment and excels in coordinating complex tasks.
Based in the vibrant and culturally rich region of Bali, you will have the opportunity to contribute to operational excellence while enjoying the unique work-life balance that this tropical paradise offers. Your organizational skills and ability to manage diverse responsibilities will be key to supporting the company’s growth and efficiency.
If you are passionate about administrative support, process optimization, and team collaboration, this role offers a rewarding career path with opportunities for professional development in a supportive and innovative workplace.
Responsibility
- Coordinate and oversee daily operations across production, logistics, customer service, and administrative departments.
- Manage schedules, meetings, and communications to ensure efficient workflow and timely execution of tasks.
- Prepare and distribute reports, presentations, and documentation to support decision-making processes.
- Act as a liaison between departments to facilitate smooth interdepartmental collaboration and resolve operational bottlenecks.
- Maintain accurate records, databases, and filing systems to ensure easy retrieval of information.
- Assist in the development and implementation of operational policies, procedures, and best practices.
- Monitor inventory levels, supply orders, and vendor communications to support logistics and procurement activities.
- Provide high-level administrative support to senior management, including drafting correspondence and handling confidential information.
Qualifications
- Bachelor’s degree in Business Administration, Management, or a related field.
- Minimum of 3 years of experience in an administrative or operations support role, preferably in a multi-departmental setting.
- Exceptional organizational, time-management, and multitasking abilities.
- Strong written and verbal communication skills in English; proficiency in Indonesian is a plus.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with office management software.
- High attention to detail and problem-solving skills with a proactive approach to tasks.
- Ability to work independently and collaboratively in a team-oriented environment.
- Familiarity with basic accounting principles and inventory management is advantageous.