job description
Join Lippo Malls Indonesia, a leading name in premium retail and mall management, as an Operations Administrative Officer in the vibrant heart of Bali. This role is pivotal in ensuring seamless administrative operations that support the dynamic environment of our high-traffic shopping destinations.
As part of our team, you will play a key role in assisting the Operations Manager with critical administrative tasks, ensuring compliance, efficiency, and exceptional service standards. This position offers a unique opportunity to develop your career in retail operations while contributing to the success of one of Indonesia’s most respected mall networks.
Based in Denpasar, you’ll work in a fast-paced, collaborative environment where your organizational skills and attention to detail will directly impact the mall’s operational excellence. Whether you’re coordinating with vendors, managing documentation, or supporting daily operations, your work will help maintain the high standards that define Lippo Malls.
Responsibility
- Assist the Operations Manager in daily administrative tasks, including documentation, reporting, and correspondence.
- Manage and organize operational records, ensuring accuracy and compliance with company policies and regulations.
- Coordinate with internal departments (e.g., Finance, HR, Security) to streamline processes and resolve administrative issues.
- Prepare and distribute operational reports, meeting minutes, and other documentation as required.
- Handle vendor and tenant communications, including contract administration and service requests.
- Monitor and maintain office supplies, equipment, and inventory to support smooth operations.
- Assist in the planning and execution of mall events, promotions, and operational initiatives.
- Ensure adherence to health, safety, and environmental standards within the mall premises.
Qualifications
- Bachelor’s degree in Business Administration, Management, or a related field.
- Minimum 2 years of experience in administrative roles, preferably in retail, property management, or mall operations.
- Strong proficiency in Microsoft Office (Excel, Word, PowerPoint) and administrative software.
- Excellent organizational, communication, and multitasking skills.
- Fluency in English and Indonesian (written and verbal).
- Detail-oriented with a proactive approach to problem-solving.
- Ability to work under pressure and meet tight deadlines in a fast-paced environment.
- Familiarity with retail or mall operations is a plus.