job description
Join SYNERGI MULTI DAYA PRATAMA as an Office Operations & Facilities Coordinator in the vibrant heart of Badung, Bali! This is a unique opportunity to play a pivotal role in ensuring smooth daily operations, maintaining a productive work environment, and supporting the administrative backbone of our dynamic organization.
In this role, you will oversee office logistics, manage facility needs, and coordinate with vendors to maintain a seamless operational workflow. Your organizational skills and attention to detail will directly contribute to the efficiency and comfort of our workplace, enabling our team to focus on delivering exceptional results.
Based in one of Bali’s most strategic business hubs, this position offers a chance to grow professionally while enjoying the island’s unparalleled work-life balance. If you thrive in a fast-paced setting and take pride in creating order out of chaos, we’d love to hear from you!
Responsibility
- Manage and oversee daily office operations, including facility maintenance, cleanliness, and security.
- Coordinate with vendors, service providers, and landlords to ensure all office facilities (e.g., utilities, equipment, supplies) are functional and well-maintained.
- Handle procurement of office supplies, furniture, and equipment, including budget tracking and inventory management.
- Organize and maintain office layouts, seating arrangements, and workspace allocations to optimize productivity.
- Assist in planning and executing office events, meetings, and employee engagement activities.
- Liaise with IT and HR teams to address employee needs, such as workspace adjustments or technical support.
- Monitor and report on office expenses, ensuring cost-effective solutions without compromising quality.
- Implement and enforce office policies, health and safety protocols, and emergency procedures.
Qualifications
- Minimum 2+ years of experience in office administration, facilities management, or a related role.
- Strong organizational, multitasking, and problem-solving skills with a keen eye for detail.
- Excellent communication and interpersonal abilities to interact with employees, vendors, and management.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and basic office management software.
- Ability to work independently, prioritize tasks, and meet deadlines in a fast-paced environment.
- Basic knowledge of procurement processes, budgeting, and vendor negotiations.
- Familiarity with workplace health and safety regulations is a plus.
- Fluency in English and Indonesian (written and verbal) is required.