job description
Join ATC SENDAR MARKETING Inc as an Administrative Assistant and play a pivotal role in ensuring smooth office operations in our dynamic team. Based in the vibrant hub of Canggu, Bali, this position offers an exciting opportunity to contribute to a fast-paced, supportive work environment while enjoying the unique culture and lifestyle of Bali.
As our Administrative Assistant, you will be the backbone of our office, providing essential support that keeps our business running efficiently. Your organizational skills, attention to detail, and proactive approach will directly impact our team’s productivity and success. From managing documentation to coordinating with clients and colleagues, your role will be both challenging and rewarding.
We are looking for a detail-oriented, highly organized professional who thrives in a collaborative setting. If you are passionate about creating order, streamlining processes, and supporting a team to achieve its goals, this is the perfect role for you.
Responsibility
- Manage and organize physical and digital filing systems to ensure easy retrieval of documents and records.
- Prepare, edit, and format reports, presentations, and correspondence with a high degree of accuracy.
- Review and maintain office records, ensuring all data is up-to-date and compliant with company policies.
- Provide exceptional customer service by responding to inquiries, resolving issues, and directing communications to the appropriate departments.
- Coordinate office tasks such as scheduling meetings, managing calendars, and arranging travel or accommodations as needed.
- Assist in the preparation of meeting agendas, take minutes, and distribute action items to relevant stakeholders.
- Monitor and order office supplies, ensuring inventory levels are maintained and costs are tracked.
- Support HR-related tasks, including onboarding new employees, maintaining personnel files, and processing documentation.
Qualifications
- Proven experience (1-3 years) in an administrative, office support, or similar role.
- Excellent written and verbal communication skills in English; proficiency in additional languages is a plus.
- Strong organizational and time-management skills, with the ability to prioritize tasks effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- High attention to detail and accuracy in data entry, proofreading, and record-keeping.
- Ability to work independently and collaboratively in a team-oriented environment.
- Strong problem-solving skills and a proactive approach to addressing office needs.
- Diploma or Bachelor’s degree in Business Administration, Office Management, or a related field is preferred.