job description
Join AZ Architectural Planners Inc, a leading architectural firm in Bali, as our Office Messenger & Administrative Support Specialist. This dynamic role is perfect for a proactive, detail-oriented professional who thrives in a fast-paced environment. As the backbone of our office operations, youâll ensure seamless communication, efficient document handling, and smooth daily workflowsâall while contributing to the success of our innovative architectural projects.
In this role, youâll be the go-to person for internal and external communications, managing deliveries, coordinating with clients, and supporting our team with administrative tasks. Your ability to multitask, prioritize, and maintain a positive attitude will be key to keeping our office running like a well-oiled machine. If youâre a reliable, resourceful individual with a passion for organization and a knack for problem-solving, weâd love to have you on board!
Bali offers a vibrant, multicultural work environment with a growing architectural scene. Enjoy the islandâs stunning landscapes, rich culture, and a supportive community while advancing your career with a reputable firm. This is an excellent opportunity to grow professionally while experiencing the unique lifestyle that Bali has to offer.
Responsibility
- Manage and distribute internal and external correspondence, including mail, packages, and documents, ensuring timely and accurate delivery.
- Coordinate with courier services, clients, and team members to facilitate smooth communication and logistics.
- Assist in maintaining office supplies, equipment, and inventory, ensuring everything is stocked and functional.
- Support administrative tasks such as filing, scanning, photocopying, and organizing documents to keep the office efficient and clutter-free.
- Act as a liaison between departments, clients, and external partners to relay messages and information accurately.
- Assist in scheduling meetings, appointments, and travel arrangements for team members as needed.
- Ensure the office environment is clean, organized, and welcoming for employees and visitors.
- Handle basic office maintenance tasks, such as coordinating repairs and managing office security protocols.
Qualifications
- High school diploma or equivalent; additional certification in office administration or related fields is a plus.
- Proven experience in a similar role, such as office messenger, administrative assistant, or support staff.
- Strong organizational skills with the ability to prioritize tasks and manage time effectively.
- Excellent communication skills in English, both written and verbal; proficiency in Bahasa Indonesia is a plus.
- Ability to work independently, take initiative, and solve problems with minimal supervision.
- Familiarity with basic office equipment, such as printers, scanners, and computers.
- Reliable, punctual, and able to commute or travel within Canggu, Ubud, Denpasar, or surrounding areas as needed.
- Positive attitude, professional demeanor, and a team-player mindset.