job description
Join Jones Collection as an Administrative Assistant and play a pivotal role in ensuring seamless office operations in our dynamic work environment. Based in the vibrant heart of Canggu, Bali, this position offers a unique opportunity to contribute to a collaborative culture while enjoying competitive compensation and professional development opportunities.
As the backbone of our administrative team, you will provide essential support to various departments, streamline processes, and maintain an organized workspace. Your attention to detail, proactive approach, and strong organizational skills will be key to enhancing productivity and efficiency across the organization.
At Jones Collection, we value teamwork, innovation, and a positive work ethic. If you thrive in a fast-paced setting and are passionate about creating order out of chaos, we’d love to hear from you. This role is perfect for a detail-oriented professional seeking growth in a supportive and forward-thinking company.
Responsibility
- Manage and coordinate daily office operations, including correspondence, filing, and documentation.
- Schedule and organize meetings, appointments, and travel arrangements for executives and team members.
- Prepare and edit reports, presentations, and other business documents with high accuracy.
- Maintain office supplies inventory and place orders as needed to ensure smooth workflow.
- Act as the first point of contact for visitors, clients, and vendors, providing professional and courteous assistance.
- Assist in the preparation of budgets, expense reports, and financial tracking as required.
- Coordinate with IT and facilities teams to resolve office-related technical or logistical issues.
- Support HR functions, including onboarding new employees and maintaining personnel records.
Qualifications
- Proven experience (2+ years) as an Administrative Assistant, Office Coordinator, or similar role.
- Excellent written and verbal communication skills in English.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Strong organizational and time-management skills with the ability to prioritize tasks effectively.
- High attention to detail and problem-solving abilities.
- Ability to work independently and collaboratively in a team-oriented environment.
- Discretion and professionalism in handling confidential information.
- Familiarity with basic accounting or bookkeeping is a plus.