job description
Join Lionsbot International as an Office Manager in a high-trust, high-reliability role at the heart of our CEO Office. This is a unique opportunity to drive operational excellence, streamline administrative processes, and support executive leadership in a dynamic, fast-paced environment.
Based in the vibrant hub of Canggu, Bali, you will play a pivotal role in ensuring seamless day-to-day operations, fostering a productive work culture, and acting as a key liaison between leadership and teams. Your organizational prowess, discretion, and proactive mindset will be critical in maintaining efficiency and confidentiality at the highest level.
If you thrive in a role that demands precision, adaptability, and strategic thinking, this is your chance to contribute to a forward-thinking company at the forefront of innovation.
Responsibility
- Oversee daily office operations, ensuring a well-organized, efficient, and professional work environment.
- Manage executive calendars, meetings, and correspondence with discretion and priority alignment.
- Coordinate logistics for travel, events, and internal/external stakeholder engagements.
- Develop and implement administrative policies, procedures, and workflows to optimize productivity.
- Act as the primary point of contact for the CEO Office, handling sensitive information with confidentiality.
- Liaise with HR, finance, and other departments to streamline cross-functional processes.
- Monitor office budgets, vendor contracts, and procurement to ensure cost-effective operations.
- Foster a positive workplace culture by addressing employee needs and resolving operational challenges.
Qualifications
- Bachelor’s degree in Business Administration, Management, or a related field.
- Minimum 5 years of experience in office management, executive support, or a similar administrative role.
- Proven ability to manage confidential information with integrity and professionalism.
- Exceptional organizational, multitasking, and time-management skills.
- Strong verbal and written communication skills in English; proficiency in Indonesian is a plus.
- Tech-savvy with expertise in MS Office, Google Workspace, and project management tools (e.g., Asana, Trello).
- Experience in budget oversight, vendor negotiations, and contract management.
- Adaptable, proactive, and able to thrive in a fast-paced, international work environment.