job description
Join QL Agroventure, a leading agricultural enterprise, as our Office Management Assistant for Farm Operations in the vibrant and growing region of Bali. This role is perfect for a detail-oriented professional who thrives in a dynamic environment, ensuring seamless administrative and operational support for our farm operations. If you are passionate about agriculture, data management, and efficient office coordination, this opportunity in Ubud, Canggu, or Denpasar is tailored for you.
As the backbone of our farm operations, you will play a crucial role in maintaining accurate financial documentation, managing farm data, and facilitating smooth communication between teams. Your organizational skills will ensure timely reporting, compliance with regulations, and efficient workflows. This position offers a unique blend of administrative and operational responsibilities, making it ideal for someone looking to grow in the agricultural sector while enjoying the cultural richness of Bali.
At QL Agroventure, we value innovation, teamwork, and a commitment to excellence. You will work alongside a dedicated team of professionals in a supportive and collaborative environment. Whether you are based in Ubud, Canggu, Denpasar, Jimbaran, Nusa Dua, Kuta, or Badung, this role provides an exciting opportunity to contribute to sustainable farming practices while advancing your career in office management.
If you are a proactive problem-solver with a knack for multitasking and a passion for agriculture, we invite you to apply and become part of our mission to drive efficiency and growth in farm operations.
Responsibility
- Manage and maintain accurate financial documentation, including invoices, receipts, and expense reports, ensuring compliance with company policies and regulations.
- Coordinate and oversee farm data management, including inventory tracking, production records, and operational metrics, to support data-driven decision-making.
- Facilitate smooth communication and coordination between farm operations, administrative teams, and external stakeholders to ensure timely and efficient workflows.
- Prepare and submit regular reports on farm performance, financial status, and administrative activities to management for review and strategic planning.
- Assist in the planning and execution of farm-related events, meetings, and training sessions, including logistics, scheduling, and documentation.
- Ensure the office environment is well-organized, supplies are stocked, and equipment is maintained to support daily operations.
- Support HR functions, such as onboarding new employees, maintaining personnel records, and assisting with payroll processing as needed.
- Implement and maintain digital filing systems for easy retrieval of documents and data, ensuring confidentiality and security of sensitive information.
Qualifications
- Diploma or bachelor’s degree in Business Administration, Agriculture, Finance, or a related field.
- Minimum of 2 years of experience in office administration, farm operations, or a similar role, preferably in the agricultural sector.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with data management software or ERP systems.
- Strong organizational and multitasking skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
- Excellent written and verbal communication skills in English, with the ability to liaise effectively with internal and external stakeholders.
- Detail-oriented with a high level of accuracy in financial documentation and data entry.
- Ability to work independently and collaboratively in a team, with a proactive and problem-solving mindset.
- Familiarity with agricultural operations or a willingness to learn about farm management practices is a plus.