job description
Join One Vogue Pte. Ltd. as an Office Administrative Assistant in the vibrant heart of Bali, Indonesia! This is a fantastic opportunity for detail-oriented professionals to contribute to a dynamic work environment while receiving comprehensive training to excel in administrative and operational support roles.
In this position, you will play a pivotal role in ensuring the seamless functioning of our office by managing day-to-day administrative tasks, assisting with financial and purchasing activities, and maintaining meticulous records. Your organizational skills and proactive approach will directly impact the efficiency and productivity of our team.
Based in Canggu, you’ll enjoy a modern workspace with a collaborative culture, surrounded by Bali’s inspiring landscapes. Whether you’re an experienced administrator or eager to start your career in office support, this role offers growth, stability, and the chance to develop valuable skills in a supportive setting.
Responsibility
- Provide comprehensive administrative support to the office, including managing correspondence, scheduling meetings, and coordinating internal communications.
- Assist with basic finance tasks, such as processing invoices, tracking expenses, and preparing financial reports under supervision.
- Handle purchasing and procurement activities, including vendor coordination, order placement, and inventory management.
- Maintain accurate and organized records for all office transactions, documentation, and filing systems (both digital and physical).
- Liaise with internal departments and external stakeholders to ensure smooth workflow and timely resolution of administrative queries.
- Prepare and distribute reports, presentations, and office documents with a high degree of accuracy and professionalism.
- Manage office supplies and equipment, including ordering, stocking, and troubleshooting basic technical issues.
- Support HR-related tasks, such as onboarding new employees, maintaining personnel files, and assisting with payroll documentation.
Qualifications
- Minimum Diploma or equivalent in Business Administration, Office Management, or a related field. Fresh graduates are welcome to apply.
- Proven experience in administrative or clerical roles is a plus, but full training will be provided for the right candidate.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and basic data entry tools.
- Strong organizational and time-management skills with the ability to prioritize tasks effectively.
- Excellent written and verbal communication skills in English; additional language skills are a bonus.
- Detail-oriented with a high level of accuracy in record-keeping and financial tasks.
- Ability to work independently and collaboratively in a fast-paced environment.
- Familiarity with basic accounting principles or office management software is advantageous.