job description
Join New Media Services, Pty. Ltd. as an Administrative Assistant in the vibrant heart of Bali! Weâre seeking a highly organized, proactive, and detail-oriented professional to thrive in our fast-paced, dynamic environment. This role is perfect for someone who excels at multitasking, problem-solving, and supporting team operations with precision and efficiency.
As part of our team, youâll play a pivotal role in ensuring smooth daily operations, managing administrative tasks, and contributing to the success of our academic and office initiatives. Baliâs inspiring work culture and collaborative atmosphere make this an exceptional opportunity for growth and impact.
If youâre passionate about organization, communication, and delivering exceptional support, weâd love to hear from you. Apply today and take the next step in your administrative career in one of the worldâs most sought-after work destinations!
Responsibility
- Manage and coordinate daily office operations, including correspondence, scheduling, and document preparation.
- Organize and maintain filing systems, both digital and physical, ensuring easy retrieval of information.
- Assist in the preparation of reports, presentations, and meeting materials for internal and external stakeholders.
- Handle incoming and outgoing communications, including emails, calls, and visitor inquiries, with professionalism and discretion.
- Coordinate logistics for meetings, travel arrangements, and events, ensuring all details are executed seamlessly.
- Monitor and order office supplies, managing inventory to ensure availability of essential resources.
- Support HR-related tasks, such as onboarding new employees, maintaining records, and assisting with payroll processing.
- Collaborate with cross-functional teams to streamline administrative processes and improve efficiency.
Qualifications
- Proven experience (2+ years) in an administrative, office support, or similar role.
- Exceptional organizational skills with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
- Strong written and verbal communication skills in English; proficiency in additional languages is a plus.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- High attention to detail and problem-solving abilities with a proactive approach to challenges.
- Ability to work independently as well as collaboratively in a team-oriented setting.
- Familiarity with basic HR processes, such as record-keeping and onboarding, is advantageous.
- Bachelorâs degree in Business Administration, Management, or a related field is preferred.