job description
Join Tuas Power Generation Pte Ltd as an Administrative Assistant, Purchasing on a 2-year contract in beautiful Bali. This role offers a unique opportunity to support our Purchasing & Contracts (P&C) team while enjoying the vibrant culture and lifestyle of Bali. You will play a key role in ensuring smooth administrative operations, data management, and contract handling for our organization.
As part of our team, you will work in a dynamic environment where your organizational skills and attention to detail will directly contribute to the efficiency of our purchasing processes. This position is ideal for individuals who thrive in structured yet flexible settings and are eager to grow their career in administration and procurement.
Bali offers a perfect blend of work and leisure, making this an exceptional opportunity for professionals seeking a rewarding career in a tropical paradise.
Responsibility
- Assist the Purchasing & Contracts team with daily administrative tasks, including data entry, filing, and document management.
- Maintain accurate records of contracts, purchase orders, and vendor communications.
- Conduct regular stock-taking of original contracts and ensure proper storage and retrieval.
- Coordinate with internal departments to facilitate smooth procurement processes and timely deliveries.
- Prepare and distribute reports, presentations, and correspondence related to purchasing activities.
- Assist in vendor management, including updating vendor databases and processing invoices.
- Support the team in organizing meetings, scheduling appointments, and managing calendars.
- Ensure compliance with company policies and procedures in all administrative tasks.
Qualifications
- Diploma or Bachelor's degree in Business Administration, Supply Chain Management, or a related field.
- Minimum of 2 years of experience in an administrative or purchasing support role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and data entry software.
- Strong organizational skills with the ability to multitask and prioritize workload effectively.
- Excellent communication skills, both written and verbal, in English.
- Attention to detail and a high level of accuracy in handling documents and data.
- Ability to work independently and collaboratively in a team environment.
- Knowledge of procurement processes and contract management is a plus.