job description
Join JBW FloorCenter, Inc. as an Office Coordinator and play a pivotal role in ensuring seamless administrative operations for our dynamic Project Sales Team. Based in the vibrant heart of Canggu, Bali, this position offers a unique opportunity to contribute to a growing company while enjoying the island's inspiring work-life balance.
As the backbone of our office support, you will manage day-to-day administrative tasks, coordinate schedules, and facilitate communication across departments. Your organizational skills will directly impact our team's efficiency and success in delivering exceptional service to clients.
We are looking for a detail-oriented professional with a proactive mindset, excellent communication skills, and a passion for creating structured workflows. If you thrive in a collaborative environment and are eager to grow within a forward-thinking company, this role is for you.
Responsibility
- Provide comprehensive administrative and clerical support to the Project Sales Team, including document preparation, filing, and data entry.
- Manage and maintain office supplies inventory, ensuring timely procurement and cost-effective solutions.
- Coordinate meetings, appointments, and travel arrangements for team members, optimizing schedules for maximum productivity.
- Act as a liaison between internal departments and external stakeholders, facilitating smooth communication and information flow.
- Assist in preparing reports, presentations, and correspondence, ensuring accuracy and professionalism.
- Handle incoming and outgoing communications, including emails, calls, and mail, with discretion and efficiency.
- Support the onboarding process for new team members, including orientation and training coordination.
- Maintain organized digital and physical filing systems for easy retrieval of documents and records.
Qualifications
- Bachelor’s degree in Business Administration, Office Management, or a related field.
- Proven experience in an administrative or coordination role, preferably within a sales or project-based environment.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Excellent written and verbal communication skills in English; knowledge of Indonesian is a plus.
- Strong organizational and time-management skills, with the ability to multitask and prioritize effectively.
- High attention to detail and problem-solving abilities to handle administrative challenges.
- Ability to work independently and collaboratively in a fast-paced, multicultural environment.
- Familiarity with basic accounting or CRM software is an advantage.