job description
Join SYNO MEDICAL Sdn Bhd as an Office Administrator / Receptionist and play a pivotal role in ensuring seamless daily operations in our dynamic work environment. This position is ideal for a detail-oriented professional who thrives in a fast-paced setting and enjoys providing top-notch administrative support. You will be the first point of contact for visitors and clients, managing communications, and maintaining an organized and efficient office space.
Based in the vibrant locations of Canggu, Ubud, Denpasar, Jimbaran, Nusa Dua, Kuta, or Badung, this role offers a unique opportunity to work in a collaborative and professional environment while contributing to the success of our medical services. If you are proactive, have excellent interpersonal skills, and are passionate about creating a positive workplace, we encourage you to apply.
Responsibility
- Manage front desk operations, including greeting visitors, answering phone calls, and handling inquiries professionally.
- Coordinate and schedule appointments, meetings, and travel arrangements for staff and management.
- Maintain office supplies inventory and place orders as needed to ensure smooth operations.
- Organize and maintain office files, records, and documentation in both physical and digital formats.
- Assist in preparing reports, presentations, and correspondence for internal and external stakeholders.
- Handle incoming and outgoing mail, packages, and deliveries, ensuring timely distribution.
- Support HR tasks such as onboarding new employees, managing attendance records, and assisting with payroll processing.
- Ensure the office environment is clean, organized, and conducive to productivity.
Qualifications
- Diploma or Bachelor's degree in Business Administration, Office Management, or a related field.
- Proven experience as an Office Administrator, Receptionist, or in a similar administrative role.
- Excellent communication skills, both written and verbal, with a professional demeanor.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and office management software.
- Strong organizational and multitasking abilities with keen attention to detail.
- Ability to work independently and collaboratively in a team-oriented environment.
- Familiarity with basic HR functions and office equipment is a plus.
- Fluent in English; knowledge of additional languages is an advantage.