job description
Are you ready to take the next step in your administrative career? New Heart Network is seeking a detail-oriented and proactive Office Administrator to join our vibrant team in Bali. This is your chance to be part of a mission-driven organization that values efficiency, organization, and a positive work culture.
As our Office Administrator, you will play a pivotal role in ensuring the smooth operation of our office, supporting our team, and maintaining an organized and productive work environment. If you thrive in a dynamic setting and have a passion for creating order out of chaos, this opportunity is tailor-made for you.
Bali offers a unique blend of professional growth and an unparalleled lifestyle. Whether you're based in Canggu, Ubud, or any of Bali’s bustling hubs, you’ll enjoy a work-life balance that’s hard to find elsewhere.
Responsibility
- Manage day-to-day office operations, including correspondence, filing, and supply inventory.
- Coordinate meetings, appointments, and travel arrangements for staff and management.
- Handle incoming and outgoing communications, including emails, calls, and mail.
- Maintain and update office databases, records, and documentation.
- Assist in preparing reports, presentations, and other administrative documents.
- Liaise with vendors, clients, and internal teams to ensure seamless operations.
- Oversee office budget tracking and expense reporting.
- Implement and maintain office policies and procedures to enhance efficiency.
Qualifications
- Proven experience as an Office Administrator, Administrative Assistant, or similar role.
- Excellent organizational and time-management skills.
- Strong written and verbal communication skills in English.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Ability to multitask and prioritize tasks in a fast-paced environment.
- High attention to detail and problem-solving abilities.
- Familiarity with basic bookkeeping or financial tracking is a plus.
- A proactive attitude and the ability to work independently and as part of a team.