job description
Join New Heart Network Agency as an Office Administrator in the vibrant heart of Bali! This is your chance to thrive in a dynamic, supportive environment where career growth and work-life balance are prioritized. We offer flexible work arrangements, a collaborative team culture, and competitive benefits to help you succeed.
As the backbone of our operations, youâll play a pivotal role in ensuring smooth daily workflows, coordinating administrative tasks, and fostering a productive office environment. Whether youâre managing schedules, liaising with stakeholders, or optimizing processes, your organizational skills will directly contribute to our agencyâs success.
Baliâs inspiring settingâcombined with our modern workspaceâcreates the perfect backdrop for a fulfilling career. If youâre a detail-oriented professional with a passion for efficiency and teamwork, weâd love to hear from you!
Responsibility
- Manage day-to-day office operations, including correspondence, filing, and supply inventory.
- Coordinate meetings, appointments, and travel arrangements for staff and executives.
- Handle incoming/outgoing communications (emails, calls, mail) with professionalism and discretion.
- Maintain organized records, databases, and documentation in compliance with company policies.
- Assist in preparing reports, presentations, and administrative documents.
- Liaise with vendors, clients, and internal teams to ensure seamless collaboration.
- Oversee office budget tracking and expense reporting.
- Implement and improve administrative processes to enhance efficiency.
Qualifications
- Proven experience (2+ years) in office administration, executive support, or a related role.
- Exceptional organizational, multitasking, and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Strong written and verbal communication skills in English.
- Ability to work independently and collaboratively in a fast-paced environment.
- High attention to detail and problem-solving aptitude.
- Familiarity with basic bookkeeping or financial tracking is a plus.
- Adaptability to flexible work arrangements and occasional overtime.