job description
Join H-Ostel Kuta Bali, a vibrant and fast-growing hospitality brand in the heart of Bali, as an Office Administrator. This is a unique opportunity to play a pivotal role in ensuring smooth daily operations while contributing to an energetic and guest-focused environment.
As our Office Administrator, you will be the backbone of our administrative functions, maintaining meticulous records, coordinating team support, and streamlining processes to enhance efficiency. Your organizational skills and attention to detail will directly impact our ability to deliver exceptional service to guests and staff alike.
Based in Kuta, Bali, this contract position offers a competitive salary, a dynamic work culture, and the chance to grow within a thriving hospitality business. If you thrive in a fast-paced setting and take pride in keeping operations running seamlessly, we’d love to hear from you!
Responsibility
- Manage and execute daily administrative tasks, including correspondence, filing, and documentation.
- Maintain accurate and up-to-date records for guest bookings, staff schedules, and financial transactions.
- Coordinate with cross-functional teams (e.g., front desk, housekeeping, management) to ensure smooth operational workflows.
- Prepare and distribute internal reports, memos, and communications as needed.
- Handle incoming and outgoing communications (emails, calls, and messages) professionally and promptly.
- Assist in inventory management for office supplies and coordinate procurement when necessary.
- Support HR-related tasks, such as onboarding paperwork, attendance tracking, and payroll assistance.
- Implement and improve administrative systems to enhance productivity and accuracy.
Qualifications
- Proven experience (1+ years) in office administration, hospitality, or a related field.
- Strong proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace.
- Excellent organizational, multitasking, and time-management skills.
- Fluent in English (written and verbal); Indonesian language skills are a plus.
- High attention to detail and ability to maintain confidentiality.
- Friendly, proactive, and able to work independently or as part of a team.
- Experience with property management systems (PMS) or booking software is advantageous.
- Diploma or Bachelor’s degree in Business Administration, Hospitality, or a related field preferred.