job description
Join Thong Kee Trading, a dynamic and growing trading company, as our Non-Halal Administration Executive in the vibrant and culturally rich island of Bali! We are seeking a detail-oriented, proactive professional to manage administrative operations in our Canggu, Ubud, Denpasar, Jimbaran, Nusa Dua, Kuta, or Badung locations. This role offers a unique opportunity to work in a supportive, multicultural environment while contributing to the smooth operation of our business.
As our Administration Executive, you will play a pivotal role in ensuring efficient office management, supporting our team, and maintaining high standards of organization and communication. Youâll enjoy a competitive salary, comprehensive medical coverage, on-site training, and a friendly, collaborative work environment that values your growth and well-being.
Bali is not just a workplaceâitâs a lifestyle. Enjoy the perfect blend of professional development and personal fulfillment in one of the worldâs most sought-after destinations. Whether youâre coordinating logistics, managing documentation, or liaising with international partners, your role will be both challenging and rewarding.
If you thrive in a fast-paced environment, have a passion for administrative excellence, and want to be part of a team that values your contributions, weâd love to hear from you. Apply now and take the next step in your career with Thong Kee Trading!
Responsibility
- Manage daily administrative operations, including office supplies, equipment, and facilities, ensuring a smooth and efficient workflow.
- Coordinate and maintain accurate records, documentation, and filing systems for both physical and digital files.
- Assist in the preparation of reports, presentations, and correspondence for internal and external stakeholders.
- Liaise with vendors, suppliers, and service providers to ensure timely delivery of goods and services.
- Support HR functions, including onboarding, attendance tracking, and employee records management.
- Organize and schedule meetings, appointments, and travel arrangements for team members as needed.
- Ensure compliance with company policies, industry regulations, and local laws related to non-halal product handling and administration.
- Provide exceptional customer service to internal and external parties, maintaining professionalism and confidentiality at all times.
Qualifications
- Minimum of 2-3 years of experience in an administrative or office support role, preferably in a trading or logistics environment.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Docs, Sheets, Slides).
- Strong organizational and time-management skills, with the ability to prioritize tasks and meet deadlines.
- Excellent written and verbal communication skills in English; additional languages are a plus.
- Detail-oriented with a high level of accuracy in data entry, record-keeping, and documentation.
- Ability to work independently, take initiative, and adapt to changing priorities in a fast-paced environment.
- Familiarity with non-halal product handling and related administrative processes is an advantage.
- Experience with basic accounting or inventory management software is a bonus.