job description
Join Atelier Aquatic Safety Pte. Ltd. as a Manpower Planner & Scheduling Administrator in the heart of Bali! We are seeking a detail-oriented, proactive, and highly organized professional to optimize our workforce planning and ensure seamless operational efficiency across our dynamic aquatic safety and service teams.
In this pivotal role, you will coordinate staffing schedules, forecast manpower needs, and align resources with project demands—all while maintaining compliance with company policies and local regulations. Your ability to anticipate challenges, streamline processes, and communicate effectively will directly impact our service quality and client satisfaction.
Based in Bali’s most vibrant areas—Canggu, Ubud, Denpasar, Jimbaran, Nusa Dua, Kuta, or Badung—this position offers a unique opportunity to work in a fast-paced, international environment with a focus on safety, precision, and teamwork. If you thrive in a role that blends strategic planning with hands-on execution, we’d love to hear from you!
Responsibility
- Develop and maintain daily, weekly, and monthly manpower schedules to ensure optimal staffing levels across all operational sites.
- Monitor and analyze workforce utilization, identifying gaps or surpluses and proposing data-driven adjustments.
- Collaborate with department heads to forecast staffing needs based on project pipelines, seasonal trends, and client demands.
- Coordinate with HR to onboard, assign, and track temporary or permanent staff, ensuring compliance with labor laws and company policies.
- Utilize scheduling software (e.g., Excel, Google Sheets, or specialized tools) to automate and optimize roster management.
- Resolve scheduling conflicts promptly and communicate changes to relevant stakeholders.
- Generate reports on manpower efficiency, overtime, and cost savings for management review.
- Support ad-hoc administrative tasks related to workforce planning, payroll, and attendance tracking.
Qualifications
- Minimum 2+ years of experience in manpower planning, scheduling, or administrative roles (preferably in hospitality, events, or service industries).
- Proficient in Microsoft Excel/Google Sheets (pivot tables, VLOOKUP, macros) and scheduling tools.
- Strong organizational and time-management skills with the ability to handle multiple priorities in a fast-paced environment.
- Excellent written and verbal communication in English; knowledge of Indonesian (Bahasa) is a plus.
- Analytical mindset with the ability to interpret data and make proactive recommendations.
- High attention to detail and problem-solving abilities to preempt and resolve scheduling conflicts.
- Familiarity with labor laws and compliance requirements in Indonesia is advantageous.
- Ability to work independently and collaboratively in a multicultural team.