job description
Join DB International Sales and Services Inc. as a Liaison Assistant and become the backbone of our administrative operations in beautiful Bali. This role is perfect for detail-oriented professionals who thrive in dynamic environments, ensuring seamless communication and coordination between departments, clients, and stakeholders.
As a Liaison Assistant, you will play a pivotal role in maintaining organizational efficiency, managing correspondence, scheduling meetings, and facilitating smooth workflows. Your ability to multitask, prioritize, and maintain confidentiality will be key to supporting our team’s success in a fast-paced, international setting.
Based in one of Bali’s vibrant hubs—Canggu, Ubud, Denpasar, Jimbaran, Nusa Dua, Kuta, or Badung—you’ll enjoy a collaborative work culture while contributing to the growth of a globally recognized company. If you’re a proactive problem-solver with a passion for administrative excellence, we’d love to hear from you!
Responsibility
- Act as the primary point of contact for internal and external stakeholders, ensuring clear and professional communication.
- Manage and coordinate schedules, appointments, and meetings for senior staff and departments.
- Prepare and distribute correspondence, reports, and documents with high accuracy and attention to detail.
- Maintain organized filing systems (digital and physical) for easy retrieval of information.
- Assist in the preparation of presentations, proposals, and other business materials.
- Liaise with clients, vendors, and partners to facilitate smooth operations and resolve inquiries.
- Monitor office supplies and place orders as needed to ensure operational readiness.
- Support special projects and initiatives by providing administrative assistance and tracking progress.
Qualifications
- Proven experience as an Administrative Assistant, Liaison Officer, or similar role (minimum 2 years preferred).
- Excellent written and verbal communication skills in English; proficiency in additional languages is a plus.
- Strong organizational and time-management abilities, with a keen eye for detail.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Ability to handle confidential information with discretion and professionalism.
- High school diploma or equivalent; a degree in Business Administration or related field is advantageous.
- Adaptability to work in a multicultural environment with a customer-centric approach.
- Familiarity with basic office equipment and CRM tools is a bonus.