job description
Join D & I Skin Centre, a leading skincare and wellness destination in Bali, as the Executive Personal Assistant to the Director. This is a unique opportunity to support high-level operations in a dynamic, fast-paced environment while contributing to the growth of a prestigious brand in the beauty and wellness industry.
In this role, you will serve as the right hand to the Director, managing administrative tasks, coordinating schedules, and ensuring seamless communication between leadership and internal/external stakeholders. Your organizational skills, discretion, and proactive approach will be key to maintaining efficiency and professionalism in all director-level activities.
Based in the heart of Bali’s most vibrant areas—Canggu, Ubud, Denpasar, Jimbaran, Nusa Dua, Kuta, or Badung—you’ll enjoy a rewarding career with competitive compensation, professional development, and the chance to work in one of Indonesia’s most sought-after locations.
Responsibility
- Manage the Director’s calendar, including scheduling meetings, appointments, and travel arrangements with precision.
- Act as the primary point of contact for internal and external stakeholders, handling correspondence with professionalism and confidentiality.
- Prepare and organize reports, presentations, and documents to support executive decision-making.
- Coordinate logistics for high-level meetings, events, and business engagements, ensuring all details are executed flawlessly.
- Handle sensitive information with discretion and maintain strict confidentiality in all director-related matters.
- Assist in project management by tracking deadlines, following up on action items, and liaising with relevant departments.
- Oversee office operations, including supply management, vendor coordination, and workspace organization.
- Provide administrative support for financial tasks, such as expense reporting and budget tracking.
Qualifications
- Minimum 2+ years of experience as a Personal Assistant, Executive Assistant, or in a similar administrative role.
- Exceptional organizational, time-management, and multitasking abilities.
- Strong written and verbal communication skills in English and Indonesian (Bahasa Indonesia).
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- High level of professionalism, discretion, and ability to handle confidential information.
- Proactive problem-solving mindset with a can-do attitude.
- Experience in the beauty, wellness, or healthcare industry is a plus.
- Bachelor’s degree in Business Administration, Communications, or a related field is preferred.