job description
Join JESS Technology as a Junior Personal Assistant and thrive in a dynamic, collaborative environment where your organizational skills and proactive mindset will directly support high-level leadership. This role offers a unique opportunity to work closely with the Director, contributing to critical projects while ensuring seamless departmental operations in one of Baliâs most vibrant professional settings.
Based in the heart of Canggu, youâll enjoy a modern work culture that blends professionalism with the islandâs inspiring lifestyle. Whether youâre coordinating schedules, managing communications, or assisting with strategic initiatives, your role will be pivotal in driving efficiency and excellence.
Weâre looking for a detail-oriented, resourceful individual who excels under pressure and is passionate about enabling leadership success. If youâre eager to grow in a fast-paced, international environment, this is your chance to make an impact.
Responsibility
- Provide comprehensive administrative support to the Director, including calendar management, meeting coordination, and travel arrangements.
- Monitor and track departmental projects, ensuring deadlines and deliverables are met with precision.
- Prepare and edit correspondence, reports, and presentations to maintain professional standards.
- Act as a liaison between the Director and internal/external stakeholders, facilitating clear and timely communication.
- Organize and maintain confidential files, documents, and databases with meticulous attention to detail.
- Assist in coordinating events, both virtual and in-person, including logistics, invitations, and follow-ups.
- Conduct research and compile data to support decision-making and strategic planning.
- Proactively anticipate needs and resolve issues before they escalate, demonstrating initiative and problem-solving skills.
Qualifications
- Bachelorâs degree in Business Administration, Communications, or a related field (or equivalent experience).
- 1-2 years of experience in an administrative or personal assistant role, preferably supporting senior leadership.
- Exceptional written and verbal communication skills in English; proficiency in additional languages is a plus.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Strong organizational and time-management abilities, with the capacity to prioritize tasks in a fast-paced environment.
- Discretion and professionalism in handling sensitive information and high-profile interactions.
- Adaptability and a can-do attitude, with the ability to work independently and as part of a team.
- Familiarity with project management tools (e.g., Asana, Trello) is advantageous.