job description
Join One Vogue Pte. Ltd. as a Junior Corporate Secretarial Assistant and play a pivotal role in delivering high-quality corporate secretarial services to our diverse portfolio of clients. Based in the vibrant and dynamic environment of Bali, Indonesia, this full-time position offers an exciting opportunity to develop your career in corporate governance while ensuring compliance, timely filings, and seamless administrative support.
As part of our team, you will work closely with senior professionals to maintain statutory records, prepare and file regulatory documents, and assist in board meetings and corporate actions. This role is ideal for detail-oriented individuals with a passion for corporate administration and a desire to grow in a fast-paced, international setting.
At One Vogue, we value precision, integrity, and proactive problem-solving. If you are eager to contribute to a team that upholds the highest standards of corporate governance, we invite you to apply and take the next step in your professional journey.
Responsibility
- Assist in the preparation and filing of statutory returns, annual reports, and other regulatory documents to ensure compliance with local and international regulations.
- Maintain and update statutory registers, minute books, and corporate records with accuracy and confidentiality.
- Coordinate and provide administrative support for board meetings, general meetings, and committee meetings, including drafting agendas and minutes.
- Liaise with external parties such as regulators, auditors, and legal advisors to facilitate smooth corporate secretarial processes.
- Monitor and track deadlines for filings, renewals, and other compliance-related tasks to avoid penalties or delays.
- Assist in the incorporation of new companies, including preparing incorporation documents and coordinating with relevant authorities.
- Provide general administrative support to the corporate secretarial team, including document management and correspondence.
- Stay updated on changes in corporate laws, regulations, and best practices to ensure the company remains compliant.
Qualifications
- A diploma or degree in Business Administration, Law, Corporate Governance, or a related field.
- 0-2 years of experience in corporate secretarial services, administrative support, or a similar role (fresh graduates are welcome to apply).
- Strong organizational skills with the ability to manage multiple tasks and deadlines efficiently.
- Excellent written and verbal communication skills in English.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with corporate secretarial software is a plus.
- High attention to detail and a commitment to maintaining confidentiality and accuracy in all tasks.
- Ability to work independently as well as collaboratively in a team-oriented environment.
- Knowledge of corporate laws and regulations in Singapore or Indonesia is advantageous but not required.