job description
Join SD Guthrie as an Administrative Officer at our dynamic Golden Hope Campus in Badung, Bali. This pivotal role ensures seamless campus operations by overseeing a wide range of administrative, financial, and logistical functions. You will be the backbone of our campus, managing front office operations, vendor relationships, procurement, and compliance while maintaining a productive and organized environment.
Ideal for detail-oriented professionals with a passion for efficiency, this position offers the opportunity to contribute to a well-established organization in a picturesque and vibrant location. Your expertise will directly impact the smooth functioning of campus facilities, supporting both staff and visitors alike.
If you thrive in a fast-paced setting and enjoy multitasking across diverse administrative domains, we invite you to apply and become a key player in our campus operations team.
Responsibility
- Manage and coordinate front office operations, including reception, visitor management, and general inquiries.
- Oversee campus bookings, scheduling, and resource allocation to optimize facility usage.
- Handle financial administrative tasks, including budget tracking, expense reporting, and petty cash management.
- Liaise with vendors and suppliers for procurement, contract negotiations, and service delivery.
- Ensure compliance with organizational policies, local regulations, and safety standards.
- Coordinate maintenance and facilities management to uphold a safe and functional campus environment.
- Prepare and maintain administrative records, reports, and documentation for audits and reviews.
- Support cross-departmental communication and collaboration to enhance operational efficiency.
Qualifications
- Bachelor’s degree in Business Administration, Management, or a related field.
- Minimum 3 years of experience in administrative, office management, or campus operations roles.
- Proficient in MS Office Suite (Word, Excel, PowerPoint) and administrative software.
- Strong organizational, multitasking, and problem-solving skills.
- Excellent communication and interpersonal abilities to interact with stakeholders at all levels.
- Familiarity with financial processes, procurement, and vendor management.
- Knowledge of compliance and regulatory requirements in educational or corporate campus settings.
- Ability to work independently and collaboratively in a fast-paced environment.