job description
Are you a highly organized, proactive, and detail-oriented professional looking to support top-level executives in a dynamic environment? Carian Philippines Inc. is seeking an Executive Assistant to provide comprehensive administrative and executive support to our leadership team. This role is perfect for someone who thrives in a fast-paced setting, excels at multitasking, and is committed to ensuring seamless operations.
As an Executive Assistant, you will play a pivotal role in managing schedules, coordinating meetings, handling correspondence, and facilitating communication between executives and internal/external stakeholders. Your ability to anticipate needs, solve problems efficiently, and maintain confidentiality will be key to your success in this position.
If you are passionate about organization, have exceptional communication skills, and are eager to contribute to a growing company, we invite you to apply and become an integral part of our team.
Responsibility
- Manage and maintain executives' calendars, including scheduling meetings, appointments, and travel arrangements.
- Act as the primary point of contact for internal and external stakeholders, ensuring timely and professional communication.
- Prepare and edit correspondence, reports, and presentations with a high degree of accuracy and attention to detail.
- Coordinate and organize meetings, including preparing agendas, taking minutes, and following up on action items.
- Handle confidential information with discretion and maintain the highest level of professionalism.
- Assist in project management by tracking deadlines, monitoring progress, and ensuring deliverables are met.
- Conduct research and compile data to support decision-making processes.
- Provide general administrative support, including filing, data entry, and office management tasks.
Qualifications
- Bachelor's degree in Business Administration, Communications, or a related field.
- Proven experience as an Executive Assistant, Administrative Assistant, or similar role.
- Exceptional organizational and time-management skills with the ability to prioritize tasks effectively.
- Strong written and verbal communication skills, with a keen eye for detail.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Ability to work independently, take initiative, and solve problems proactively.
- High level of discretion and confidentiality in handling sensitive information.
- Flexibility to adapt to changing priorities and work under pressure in a fast-paced environment.