job description
Join HR Primo Management Services as an HR & Sales Administrative Assistant in the vibrant heart of Bali! This is a unique opportunity to support a dynamic HR services team while enjoying the islandâs inspiring work-life balance.
In this role, you will play a pivotal part in maintaining HR files, client records, contracts, and office documentation, ensuring smooth operations for both internal and external stakeholders. Additionally, youâll assist with daily sales administration tasks, contributing to the efficiency and growth of our client-focused services.
Ideal for detail-oriented professionals with a passion for organization and multitasking, this position offers a collaborative environment where your administrative expertise will directly impact business success. Whether youâre managing confidential documents, coordinating with sales teams, or streamlining processes, your work will be integral to our mission of delivering exceptional HR solutions.
If you thrive in a fast-paced yet supportive setting and want to combine your administrative skills with the opportunity to live in one of the worldâs most sought-after destinations, weâd love to hear from you!
Responsibility
- Manage and organize HR files, employee records, and contracts with strict confidentiality and accuracy.
- Assist in preparing, updating, and maintaining office documents, reports, and databases for HR and sales teams.
- Coordinate with sales teams to process client agreements, invoices, and administrative paperwork.
- Handle data entry, filing, and archiving to ensure all records are up-to-date and easily accessible.
- Support the onboarding process by preparing new hire documentation and orientation materials.
- Liaise with internal and external stakeholders to gather information, verify details, and resolve administrative queries.
- Assist in scheduling meetings, managing calendars, and coordinating logistics for HR and sales activities.
- Contribute to process improvements by identifying inefficiencies and suggesting streamlined administrative workflows.
Qualifications
- Proven experience (1+ years) in administrative support, HR assistance, or sales administration.
- Strong proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace.
- Excellent organizational, time-management, and multitasking skills with a keen eye for detail.
- High level of confidentiality and professionalism when handling sensitive HR and client data.
- Effective written and verbal communication skills in English (additional languages are a plus).
- Ability to work independently and collaboratively in a small, fast-paced team.
- Familiarity with HRIS (Human Resource Information Systems) or CRM tools is advantageous.
- Willingness to relocate or already based in Bali (Canggu, Ubud, Denpasar, or surrounding areas).