job description
Join Hebe Beauty, a leading name in the beauty industry, as a Sales Support & Administrative Clerk in the vibrant heart of Bali. This role is perfect for detail-oriented professionals who thrive in fast-paced environments and are passionate about ensuring seamless sales operations.
As part of our dynamic team, you will play a pivotal role in supporting the Sales Department by managing order processing, coordinating with clients and vendors, and maintaining accurate administrative records. Your organizational skills and proactive approach will contribute directly to the efficiency and success of our daily operations.
Based in Canggu, Bali, this position offers a unique opportunity to work in a collaborative, international setting while enjoying the island’s inspiring work-life balance. If you are a motivated individual with a knack for multitasking and a commitment to excellence, we invite you to apply and grow with us.
Responsibility
- Process and manage customer orders accurately and efficiently, ensuring timely fulfillment.
- Coordinate with the Sales Team to prepare quotes, invoices, and delivery schedules.
- Maintain and update sales records, databases, and filing systems for easy retrieval.
- Liaise with clients, vendors, and internal departments to resolve order-related inquiries and discrepancies.
- Prepare and distribute sales reports, analytics, and performance metrics to management.
- Assist in inventory tracking and stock level monitoring to support sales forecasting.
- Handle administrative tasks such as data entry, document preparation, and meeting coordination.
- Ensure compliance with company policies, procedures, and industry regulations.
Qualifications
- Minimum of 1-2 years of experience in sales support, administrative, or clerical roles, preferably in the beauty or retail industry.
- Strong organizational and time-management skills with the ability to prioritize tasks effectively.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and basic CRM or ERP systems.
- Excellent communication and interpersonal skills, with fluency in English (written and verbal).
- Attention to detail and a high degree of accuracy in data management and reporting.
- Ability to work independently and collaboratively in a team-oriented environment.
- Familiarity with order processing, inventory management, or customer service is a plus.
- Diploma or Bachelor’s degree in Business Administration, Marketing, or a related field is preferred.