job description
Join Luke Alexander USA as our Front Desk Receptionist & Administrative Assistant in the vibrant heart of Canggu, Bali! This is an exciting opportunity to be the face of our company, ensuring a warm and professional first impression for all visitors while supporting seamless daily operations.
In this dynamic role, you’ll manage the front desk, greet guests with a welcoming smile, handle phone inquiries, and coordinate administrative tasks with efficiency and poise. Your organizational skills and attention to detail will contribute to a smooth workflow, making you an invaluable part of our team.
Bali’s thriving business scene offers a unique blend of professional growth and tropical lifestyle. Whether you’re based in Canggu, Ubud, Denpasar, or the surrounding areas, this role provides the perfect balance of career development and island living. If you’re a proactive, friendly professional with a passion for hospitality and administration, we’d love to hear from you!
Responsibility
- Serve as the first point of contact for visitors, clients, and staff, providing a warm and professional welcome.
- Manage incoming calls, emails, and inquiries with efficiency and courtesy, directing them to the appropriate departments.
- Maintain an organized and tidy front desk area, ensuring all materials and resources are readily available.
- Coordinate meeting room bookings, prepare meeting materials, and assist with event logistics as needed.
- Handle administrative tasks such as filing, data entry, and document preparation with accuracy and attention to detail.
- Assist with basic HR duties, including maintaining employee records and coordinating onboarding processes.
- Monitor office supplies and place orders to ensure stock levels are maintained.
- Support other departments with ad-hoc tasks to contribute to overall operational efficiency.
Qualifications
- Proven experience as a Receptionist, Administrative Assistant, or similar role in a professional environment.
- Excellent communication skills in English, both written and verbal; additional languages are a plus.
- Strong organizational skills with the ability to multitask and prioritize effectively.
- Proficiency in Microsoft Office (Word, Excel, Outlook) and basic IT skills.
- Friendly, professional demeanor with a customer-focused attitude.
- Ability to work independently and as part of a team in a fast-paced environment.
- High school diploma or equivalent; additional certification in office administration is a bonus.
- Familiarity with office equipment such as printers, scanners, and phone systems.