job description
Join PERSOL as a Front Desk & Administrative Officer in our dynamic office located in the heart of Canggu, Bali. This role offers a unique opportunity to be the first point of contact for our prestigious clients and visitors, ensuring a seamless and professional experience from the moment they arrive.
As part of our team, you will play a pivotal role in maintaining the efficiency of our front desk operations while providing exceptional administrative support. The ideal candidate will be a proactive, detail-oriented professional with a passion for delivering outstanding service in a fast-paced environment.
This position operates on a 12 PM to 9 PM shift, perfect for those who thrive in the afternoon and evening hours. If you are looking for a rewarding career in administration with a leading company, this is your chance to shine.
Responsibility
- Greet and welcome visitors, clients, and employees with a professional and friendly demeanor.
- Manage incoming and outgoing correspondence, including emails, calls, and mail, ensuring timely and accurate responses.
- Coordinate meeting room bookings, prepare meeting materials, and assist with event logistics.
- Maintain a clean, organized, and inviting reception area, including managing office supplies and equipment.
- Handle administrative tasks such as data entry, filing, and document preparation with high attention to detail.
- Assist in coordinating travel arrangements, accommodations, and expense reports for staff and visitors.
- Liaise with internal departments to facilitate smooth communication and operational workflows.
- Monitor and manage visitor access, including issuing visitor passes and directing guests to the appropriate contacts.
Qualifications
- Minimum Diploma or Bachelor’s degree in Business Administration, Hospitality, or a related field.
- Proven experience (1-2 years) in a front desk, receptionist, or administrative role, preferably in a corporate or high-traffic environment.
- Excellent communication and interpersonal skills with fluency in English (written and spoken).
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and basic office equipment.
- Strong organizational skills with the ability to multitask and prioritize tasks effectively.
- A professional appearance and a customer-service-oriented mindset.
- Ability to work independently and as part of a team in a shift-based schedule (12 PM – 9 PM).
- Familiarity with office management software or CRM systems is a plus.