job description
Join Nimbus Facility Services as a Front Desk & Administrative Coordinator and become the welcoming face of our client offices in Bali. This role offers a unique opportunity to represent a leading facility services provider while supporting critical behind-the-scenes operations. With a Work Pass quota available, this position is ideal for professionals seeking a stable, full-time role in a dynamic environment.
Based in the vibrant Badung region (covering Canggu, Ubud, Denpasar, Jimbaran, Nusa Dua, or Kuta), you’ll play a pivotal role in ensuring seamless front desk operations, administrative efficiency, and exceptional client service. Your organizational skills and professional demeanor will contribute directly to the success of our business unit and the satisfaction of our prestigious clients.
At Nimbus, we value excellence, integrity, and teamwork. If you thrive in a fast-paced setting and take pride in delivering top-tier administrative support, we’d love to hear from you.
Responsibility
- Serve as the primary point of contact for clients, visitors, and staff, providing a professional and welcoming first impression.
- Manage front desk operations, including call handling, email correspondence, and appointment scheduling with efficiency and discretion.
- Coordinate administrative tasks such as document preparation, filing, and data entry to ensure accurate record-keeping.
- Liaise with internal teams and external vendors to facilitate smooth communication and service delivery.
- Oversee office supply inventory and place orders as needed to maintain operational readiness.
- Assist in event coordination and meeting room setups for client engagements.
- Maintain a tidy and organized reception area that reflects Nimbus’s high standards.
- Support ad-hoc administrative projects and process improvements to enhance workflow efficiency.
Qualifications
- Minimum 2 years of experience in front desk, reception, or administrative roles, preferably in a corporate or client-facing environment.
- Excellent written and verbal communication skills in English; proficiency in additional languages is a plus.
- Strong organizational and multitasking abilities with a keen eye for detail.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and basic office equipment.
- Proven ability to handle confidential information with discretion and professionalism.
- Customer service-oriented mindset with a proactive and solution-driven approach.
- Ability to work independently and collaboratively in a team-oriented environment.
- Familiarity with Bali’s business landscape or willingness to relocate to the Badung region.