job description
Are you a detail-oriented professional with a passion for organization and fleet management? UpSkill MNL is seeking a proactive Fleet Administrative Assistant to join our dynamic team in Canggu, Bali. In this role, you will play a crucial part in ensuring the smooth operation of our fleet, providing administrative support, and maintaining accurate records.
As a Fleet Administrative Assistant, you will work closely with our operations team to coordinate vehicle maintenance, manage documentation, and streamline administrative processes. This is an excellent opportunity for someone with 2-3 years of experience in administrative roles, particularly within logistics or fleet management, to grow their career in a fast-paced and supportive environment.
If you thrive in a structured yet dynamic workplace and have a knack for problem-solving, we’d love to hear from you. Join us in beautiful Bali and contribute to a team that values efficiency, collaboration, and professional growth.
Responsibility
- Coordinate and schedule vehicle maintenance, repairs, and inspections to ensure fleet operational readiness.
- Maintain accurate and up-to-date records of vehicle registrations, insurance, and compliance documentation.
- Assist in managing fuel consumption logs and expense reports for fleet vehicles.
- Liaise with vendors, drivers, and internal teams to facilitate smooth fleet operations.
- Prepare and distribute reports on fleet performance, utilization, and maintenance costs.
- Handle administrative tasks such as filing, data entry, and correspondence related to fleet management.
- Assist in the onboarding process for new drivers, including documentation and training coordination.
- Support the team with ad-hoc administrative tasks and projects as needed.
Qualifications
- Minimum of 2-3 years of experience in an administrative role, preferably within fleet management or logistics.
- Strong organizational skills with the ability to multitask and prioritize tasks effectively.
- Proficient in Microsoft Office Suite (Excel, Word, Outlook) and familiar with fleet management software.
- Excellent communication skills, both written and verbal, with a professional demeanor.
- Detail-oriented with a high level of accuracy in data entry and record-keeping.
- Ability to work independently as well as part of a team in a fast-paced environment.
- Basic knowledge of vehicle maintenance and compliance requirements is a plus.
- Fluency in English is required; knowledge of Bahasa Indonesia is an advantage.