job description
Join Dua Berlian as an Executive Secretary to the President Director and play a pivotal role in supporting the highest level of leadership in our organization. This is a unique opportunity to work closely with the President Director, ensuring seamless operational efficiency and strategic coordination. Based in the vibrant regions of Bali, including Canggu, Ubud, Denpasar, Jimbaran, Nusa Dua, Kuta, and Badung, you will be at the heart of our dynamic business environment.
As the Executive Secretary, you will manage complex schedules, facilitate high-level communications, and handle confidential information with the utmost discretion. Your organizational skills and professional demeanor will be essential in maintaining the smooth operation of the President Director's office. If you are a proactive, detail-oriented professional with a passion for excellence, we invite you to apply and contribute to our continued success.
At Dua Berlian, we value integrity, innovation, and collaboration. We offer a competitive salary, a supportive work environment, and opportunities for professional growth. Join us and be part of a team that drives impactful change and fosters a culture of excellence.
Responsibility
- Manage the President Director's calendar, including scheduling meetings, appointments, and travel arrangements.
- Act as the primary point of contact between the President Director and internal/external stakeholders.
- Prepare and edit correspondence, reports, and presentations with a high degree of accuracy and professionalism.
- Coordinate and facilitate meetings, including preparing agendas, taking minutes, and following up on action items.
- Handle confidential information and documents with discretion and integrity.
- Assist in the preparation of board meetings and other high-level corporate events.
- Liaise with other departments to ensure alignment with the President Director's strategic objectives.
- Provide administrative support, including managing emails, phone calls, and office supplies.
Qualifications
- Bachelor's degree in Business Administration, Communications, or a related field.
- Minimum of 5 years of experience as an Executive Secretary or in a similar high-level administrative role.
- Exceptional organizational and time-management skills.
- Strong written and verbal communication skills in both English and Indonesian.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to handle sensitive information with confidentiality and professionalism.
- Excellent interpersonal skills and the ability to work effectively with all levels of management.
- Proactive, detail-oriented, and able to work independently with minimal supervision.