job description
Join Kasyasindo Megah Perkasa as an Executive Secretary to the Board of Directors and play a pivotal role in ensuring seamless operations at the highest level of our organization. Based in the vibrant regions of Bali, this position offers a unique opportunity to support senior leadership in a dynamic and fast-paced environment.
As the Executive Secretary, you will be the backbone of our executive team, managing complex schedules, coordinating high-level meetings, and ensuring all administrative functions run smoothly. Your organizational skills, discretion, and professionalism will directly contribute to the efficiency and success of our leadership team.
If you thrive in a challenging yet rewarding role and are passionate about providing top-tier administrative support, we invite you to apply and become an integral part of our growing company.
Responsibility
- Manage and coordinate the daily schedules, appointments, and travel arrangements for the Board of Directors.
- Prepare and distribute meeting agendas, minutes, and follow-up actions for executive meetings.
- Act as the primary point of contact for internal and external stakeholders, ensuring professional and timely communication.
- Draft, review, and edit high-level documents, reports, and presentations for executive review.
- Organize and maintain confidential files, records, and correspondence for the executive team.
- Coordinate logistics for board meetings, corporate events, and business engagements.
- Liaise with other departments to gather information and facilitate decision-making processes.
- Provide administrative support, including expense reporting, invoice processing, and office management tasks.
Qualifications
- Bachelor’s degree in Business Administration, Secretarial Studies, or a related field.
- Minimum of 3 years of experience as an Executive Secretary, Personal Assistant, or similar role supporting senior management.
- Exceptional organizational and time-management skills with a keen attention to detail.
- Strong written and verbal communication skills in both English and Indonesian.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management tools.
- High level of discretion and confidentiality in handling sensitive information.
- Ability to work independently, prioritize tasks, and meet tight deadlines.
- Experience in a corporate or multinational environment is a plus.