job description
Join Mekar Armada Investments as an Executive Secretary to the Board of Directors and play a pivotal role in supporting high-level leadership in one of Indonesia’s most dynamic investment firms. Based in the vibrant business hub of Denpasar, Bali, this position offers a unique opportunity to contribute to strategic decision-making while managing executive communications, schedules, and administrative operations with precision and professionalism.
As the primary point of contact for the Board, you will ensure seamless coordination between executives, stakeholders, and external partners. Your organizational excellence, discretion, and proactive approach will be key to maintaining efficiency in a fast-paced corporate environment. This contract role is ideal for a detail-oriented professional with a passion for corporate governance and executive support.
Mekar Armada Investments is committed to fostering a culture of innovation and collaboration. If you thrive in a role that demands both administrative expertise and strategic thinking, we invite you to apply and become an integral part of our leadership team.
Responsibility
- Manage the Board of Directors’ calendars, including scheduling meetings, appointments, and travel arrangements with meticulous attention to detail.
- Prepare and distribute agendas, minutes, and confidential documents for board meetings, ensuring accuracy and timeliness.
- Act as the primary liaison between the Board, senior management, and external stakeholders, maintaining professional and discreet communication.
- Coordinate and oversee logistical arrangements for executive events, conferences, and off-site meetings.
- Draft and edit correspondence, reports, and presentations on behalf of the Board, ensuring alignment with company policies and tone.
- Maintain organized filing systems (digital and physical) for board-related documents, ensuring compliance with data protection standards.
- Monitor and prioritize incoming communications, including emails, calls, and mail, and respond or redirect as appropriate.
- Assist in the preparation of financial reports, investment summaries, and other materials for board review.
Qualifications
- Bachelor’s degree in Business Administration, Secretarial Studies, or a related field. Advanced degrees or certifications (e.g., CAP, PMP) are a plus.
- Minimum of 5 years of experience as an Executive Secretary, Personal Assistant, or in a similar high-level administrative role, preferably in a corporate or investment firm.
- Exceptional written and verbal communication skills in English and Indonesian, with the ability to draft professional correspondence.
- Proven ability to handle confidential information with discretion and integrity.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with board management software.
- Strong organizational and time-management skills, with the ability to multitask and meet tight deadlines.
- High emotional intelligence and interpersonal skills to interact effectively with executives, clients, and team members.
- Knowledge of corporate governance principles and investment industry terminology is advantageous.