job description
Join Accent Micro Technologies, Inc. as an Executive Secretary and play a pivotal role in supporting our senior leadership team in Bali. This is a unique opportunity to contribute to high-level administrative operations while enjoying the vibrant work-life balance of Canggu, Ubud, or surrounding areas.
As the backbone of executive efficiency, you will manage complex calendars, coordinate strategic meetings, and ensure seamless communication between leadership and internal/external stakeholders. Your organizational prowess and discretion will directly impact the productivity of our C-suite executives in a dynamic, fast-paced environment.
We offer a competitive salary package, professional growth opportunities, and the chance to work with a globally recognized technology company in one of the world’s most inspiring locations.
Responsibility
- Manage and maintain executive calendars, including scheduling high-priority meetings, travel arrangements, and conference calls across multiple time zones.
- Prepare and edit correspondence, reports, and presentations with a high degree of accuracy and confidentiality.
- Act as the primary point of contact for internal and external stakeholders, screening calls and emails with professionalism and discretion.
- Coordinate and organize board meetings, leadership retreats, and corporate events, including logistics and documentation.
- Conduct research, compile data, and prepare briefing materials to support executive decision-making.
- Handle sensitive information with the utmost confidentiality and integrity.
- Liaise with other departments to ensure alignment on executive priorities and company-wide initiatives.
- Anticipate executive needs and proactively address administrative challenges to enhance operational efficiency.
Qualifications
- Bachelor’s degree in Business Administration, Communications, or a related field (or equivalent experience).
- Minimum of 5 years of experience as an Executive Secretary, Personal Assistant, or in a similar high-level administrative role.
- Exceptional written and verbal communication skills in English; proficiency in additional languages is a plus.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Teams).
- Strong organizational and time-management skills, with the ability to prioritize tasks in a fast-paced environment.
- Discretion and proven ability to handle confidential information with professionalism.
- Experience supporting C-level executives or senior management in a corporate or multinational setting.
- Familiarity with CRM systems (e.g., Salesforce) or project management tools (e.g., Asana, Trello) is advantageous.