job description
Are you a highly organized and professional individual looking to support a company director in a dynamic environment? Links Survey is seeking an Executive Secretary to provide high-level administrative support, ensuring smooth operations and confidentiality. This role is perfect for someone who thrives under pressure, maintains discretion, and brings a positive, resourceful attitude to the workplace.
Based in beautiful Bali, this position offers the opportunity to work in a professional yet vibrant setting, contributing to the success of a growing company. If you are detail-oriented, proactive, and committed to excellence, we invite you to apply.
Responsibility
- Manage the director’s calendar, schedule meetings, and coordinate appointments efficiently.
- Handle confidential documents and communications with the utmost discretion.
- Prepare reports, presentations, and correspondence on behalf of the director.
- Act as a liaison between the director and internal/external stakeholders.
- Organize travel arrangements, including flights, accommodations, and itineraries.
- Maintain office systems, including filing, data management, and office supplies.
- Assist in project coordination and follow-up on action items.
- Provide general administrative support to ensure smooth office operations.
Qualifications
- Proven experience as an executive secretary or similar administrative role.
- Excellent written and verbal communication skills in English.
- Strong organizational and time-management abilities.
- Proficiency in MS Office (Word, Excel, PowerPoint) and office management tools.
- High level of professionalism, confidentiality, and integrity.
- Ability to work independently and handle multiple tasks under pressure.
- Positive attitude, creativity, and resourcefulness in problem-solving.
- Familiarity with corporate governance and compliance is a plus.