job description
Join Asticom as an Executive Secretary and play a pivotal role in supporting our CEO with unparalleled organizational and administrative expertise. This is a unique opportunity for a detail-oriented professional with tech industry experience to thrive in a dynamic, fast-paced environment.
As the backbone of executive operations, you will ensure seamless communication, efficient scheduling, and proactive problem-solving to empower leadership. Your ability to anticipate needs, manage complex calendars, and maintain confidentiality will be key to driving productivity and success.
Based in the vibrant regions of Bali (Canggu, Ubud, Denpasar, and more), this role offers a blend of professional growth and an inspiring work-life balance. If you’re a proactive, tech-savvy professional with a passion for excellence, we’d love to hear from you.
Responsibility
- Manage the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements with precision.
- Act as the primary point of contact for internal and external stakeholders, ensuring professional and timely communication.
- Prepare and edit correspondence, reports, and presentations with a high degree of accuracy and confidentiality.
- Coordinate and facilitate executive meetings, including agenda preparation, minute-taking, and follow-up actions.
- Oversee office operations, including supply management, vendor relations, and workspace organization.
- Conduct research and compile data to support executive decision-making and strategic initiatives.
- Liaise with IT and other departments to resolve technical or administrative issues promptly.
- Maintain discretion and confidentiality in all matters related to executive leadership and company operations.
Qualifications
- Proven experience as an Executive Secretary, Office Manager, or similar role, preferably in the tech industry.
- Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively.
- Strong written and verbal communication skills in English.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with project management tools.
- High level of professionalism, discretion, and integrity in handling sensitive information.
- Ability to work independently, anticipate needs, and take initiative in a fast-paced environment.
- Bachelor’s degree in Business Administration, Communications, or a related field is a plus.
- Experience with CRM systems, calendar management tools, or tech-specific software is advantageous.