job description
Join Show Biz Town, Inc. as an Executive Secretary in the vibrant heart of Bali, where your organizational excellence and discretion will empower our leadership team to thrive. This is a unique opportunity to provide high-level administrative support in a dynamic, fast-paced environment while enjoying the unparalleled work-life balance of Bali’s most sought-after locations.
As the backbone of our executive operations, you will play a pivotal role in streamlining communication, managing schedules, and ensuring seamless coordination between senior management and internal/external stakeholders. Your ability to anticipate needs, maintain absolute confidentiality, and deliver flawless documentation will be key to our success.
Ideal for detail-oriented professionals with a passion for efficiency, this role offers competitive compensation, professional growth, and the chance to work in one of Southeast Asia’s most inspiring business hubs.
Responsibility
- Manage complex calendars, appointments, and travel arrangements for senior executives with precision and foresight.
- Prepare and edit high-level correspondence, reports, and presentations, ensuring accuracy and professionalism.
- Act as the primary point of contact for internal and external stakeholders, handling inquiries with diplomacy and discretion.
- Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
- Maintain confidential files, records, and databases with meticulous attention to security and organization.
- Liaise with other departments to facilitate smooth workflow and resolve administrative challenges proactively.
- Monitor and prioritize executive communications, including emails, calls, and messages, to ensure timely responses.
- Assist in event planning and logistics for corporate functions, ensuring seamless execution.
Qualifications
- Bachelor’s degree in Business Administration, Communications, or a related field; equivalent experience considered.
- Minimum of 3 years of experience as an Executive Secretary, Administrative Assistant, or similar role in a corporate setting.
- Exceptional written and verbal communication skills in English; multilingual abilities are a plus.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Strong organizational and time-management skills, with the ability to multitask in a high-pressure environment.
- Discretion and integrity in handling sensitive and confidential information.
- Proactive problem-solving mindset with a keen eye for detail.
- Experience in the entertainment, media, or creative industries is highly advantageous.