job description
Join Mobility Group as an Executive Secretary in the vibrant heart of Bali! We are seeking a highly organized, multitasking professional to provide top-tier administrative support to our leadership team. This role is perfect for detail-oriented individuals who thrive in fast-paced environments and excel in managing complex schedules, communications, and office operations.
As part of our dynamic team, you will play a pivotal role in ensuring seamless business operations while contributing to our mission of driving innovation and efficiency. Based in one of Bali’s most sought-after locations—Canggu, Badung—you’ll enjoy a work-life balance in a tropical paradise while advancing your career with a globally recognized company.
If you are a proactive problem-solver with exceptional interpersonal skills and a passion for excellence, we want to hear from you. Apply today and take the next step in your professional journey with Mobility Group!
Responsibility
- Manage and coordinate executive calendars, including scheduling meetings, appointments, and travel arrangements.
- Prepare and edit correspondence, reports, and presentations with a high degree of accuracy and professionalism.
- Act as the primary point of contact for internal and external stakeholders, handling inquiries and communications with discretion.
- Organize and maintain confidential files, documents, and records, ensuring easy retrieval and compliance with company policies.
- Coordinate logistics for meetings and events, including venue booking, catering, and preparation of materials.
- Assist in the preparation of budgets, expense reports, and financial documentation as required.
- Liaise with other departments to facilitate smooth workflow and information sharing.
- Anticipate the needs of executives and proactively address them to enhance productivity.
Qualifications
- Bachelor’s degree in Business Administration, Secretarial Studies, or a related field.
- Minimum of 3 years of experience as an Executive Secretary, Personal Assistant, or in a similar administrative role.
- Exceptional written and verbal communication skills in English.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management tools.
- Strong organizational and time-management skills with the ability to prioritize tasks effectively.
- High level of discretion and professionalism in handling sensitive information.
- Excellent multitasking abilities with a keen eye for detail.
- Familiarity with basic bookkeeping or financial software is a plus.