job description
Join the Malaysia Chinese Restaurant Association as an Executive Secretary and step into a dynamic role that goes beyond traditional administrative duties. This is a unique opportunity to engage with industry leaders, contribute to high-profile events, and expand your professional network while honing your organizational and leadership skills.
In this position, you will play a pivotal role in supporting the association’s operations, ensuring seamless communication between members, stakeholders, and the executive team. You will be at the forefront of coordinating meetings, managing correspondence, and assisting in the planning and execution of industry events. This role offers unparalleled exposure to the culinary and hospitality sector, allowing you to grow both personally and professionally in a fast-paced, collaborative environment.
If you are a detail-oriented, proactive individual with a passion for excellence and a desire to make a meaningful impact, we invite you to apply and become an integral part of our mission to elevate the Malaysian restaurant industry.
Responsibility
- Manage and coordinate executive schedules, meetings, and appointments with precision and discretion.
- Serve as the primary point of contact for internal and external stakeholders, ensuring professional and timely communication.
- Prepare and distribute meeting agendas, minutes, and follow-up actions to drive accountability and progress.
- Assist in the planning, logistics, and execution of association events, conferences, and networking sessions.
- Maintain and organize confidential documents, records, and databases with meticulous attention to detail.
- Liaise with members, vendors, and partners to facilitate smooth operations and foster strong relationships.
- Draft and edit correspondence, reports, and presentations to support executive decision-making.
- Monitor industry trends and provide insights to help shape the association’s strategic initiatives.
Qualifications
- Bachelor’s degree in Business Administration, Communications, or a related field.
- Minimum of 3 years of experience in an executive secretary, administrative, or similar role.
- Exceptional organizational, multitasking, and time-management skills.
- Strong written and verbal communication skills in both English and Mandarin (preferred).
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and office management tools.
- High level of professionalism, discretion, and ability to handle sensitive information confidentially.
- Proactive mindset with the ability to anticipate needs and take initiative.
- Experience in event planning or coordination is a plus.