job description
Join UOB Kay Hian, a leading financial services firm, as a highly organized and proactive Executive Secretary in our vibrant Bali office. This is a unique opportunity to provide high-level administrative support to senior leadership while contributing to the smooth operation of our dynamic business environment.
In this role, you will serve as the first point of contact for executives, clients, and stakeholders, ensuring seamless communication and efficient office management. Your exceptional organizational skills and attention to detail will be crucial in maintaining the professional image of our organization while supporting critical business operations.
Based in the heart of Kuta, Bali, you'll enjoy a stimulating work environment that combines professional excellence with the island's inspiring lifestyle. This position offers competitive compensation, career growth opportunities, and the chance to work with a prestigious team in the financial services sector.
Responsibility
- Manage complex calendars, schedule meetings, and coordinate travel arrangements for senior executives
- Prepare and edit correspondence, reports, and presentations with a high degree of accuracy
- Act as the primary point of contact for internal and external stakeholders, handling inquiries with professionalism
- Organize and maintain confidential files and documents, ensuring proper documentation and retrieval
- Coordinate logistics for board meetings, client visits, and corporate events
- Screen and prioritize incoming communications (calls, emails, mail) and distribute accordingly
- Prepare meeting agendas, take minutes, and follow up on action items
- Liaise with other departments to facilitate interdepartmental communication and workflow
Qualifications
- Minimum 3 years of experience as an Executive Secretary or in a similar high-level administrative role
- Exceptional written and verbal communication skills in English (additional languages a plus)
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Strong organizational and time management skills with the ability to multitask
- Discretion and confidentiality in handling sensitive information
- Proactive approach with strong problem-solving abilities
- Bachelor's degree in Business Administration, Secretarial Studies, or related field preferred
- Experience in the financial services sector is highly advantageous