job description
Are you a highly organized and detail-oriented professional looking to support top-level executives in a dynamic environment? We are seeking an Executive Secretary cum Personal Assistant to provide comprehensive administrative and personal support to our senior leadership team. This role is perfect for individuals who thrive in fast-paced settings, excel in multitasking, and possess exceptional communication skills.
Based in the vibrant regions of Bali, including Canggu, Ubud, Denpasar, Jimbaran, Nusa Dua, Kuta, and Badung, this position offers a unique opportunity to work in a picturesque and culturally rich environment while contributing to the success of our organization. You will play a pivotal role in managing executive schedules, coordinating meetings, handling correspondence, and ensuring seamless operations.
If you are proactive, discreet, and passionate about providing high-level administrative support, we invite you to apply and become an integral part of our team.
Responsibility
- Manage and coordinate the executive's calendar, including scheduling meetings, appointments, and travel arrangements.
- Prepare and distribute meeting agendas, take detailed minutes, and follow up on action items.
- Handle confidential correspondence, emails, and communications on behalf of the executive.
- Organize and maintain electronic and paper filing systems, ensuring easy retrieval of documents.
- Coordinate logistics for business trips, including flights, accommodations, and itineraries.
- Assist in preparing reports, presentations, and other documents as required.
- Act as a liaison between the executive and internal/external stakeholders, ensuring effective communication.
- Perform ad-hoc administrative tasks and provide personal assistance as needed.
Qualifications
- Bachelor's degree in Business Administration, Secretarial Studies, or a related field.
- Proven experience as an Executive Secretary, Personal Assistant, or in a similar administrative role.
- Excellent organizational and time-management skills with the ability to prioritize tasks effectively.
- Strong written and verbal communication skills in both English and Bahasa Indonesia.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- High level of discretion and confidentiality in handling sensitive information.
- Ability to work independently with minimal supervision and adapt to changing priorities.
- Familiarity with the Bali region and its business environment is a plus.