job description
Asta Medical International, a leading name in the healthcare industry, is seeking a highly organized and professional Executive Secretary to join our dynamic team in Bali. This role is pivotal in ensuring the smooth operation of our administrative functions while providing high-level support to our executives.
As our Executive Secretary, you will be the backbone of our office, managing schedules, coordinating meetings, and maintaining seamless communication both internally and externally. Your exceptional organizational skills and attention to detail will play a crucial role in enhancing productivity and efficiency within our organization.
This is a fantastic opportunity for a proactive and detail-oriented individual to contribute to a fast-paced, international environment while enjoying the vibrant culture and lifestyle of Bali.
Responsibility
- Manage and maintain executive calendars, including scheduling meetings, appointments, and travel arrangements.
- Prepare and edit correspondence, reports, and presentations with a high degree of accuracy and professionalism.
- Act as the primary point of contact for internal and external stakeholders, handling inquiries and communications with discretion.
- Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
- Maintain confidential files and records, ensuring data integrity and security.
- Assist in the preparation of budgets, expense reports, and other financial documents.
- Liaise with other departments to facilitate cross-functional collaboration and communication.
- Provide general administrative support, including managing office supplies, equipment, and facilities.
Qualifications
- Minimum of 2-3 years of experience as an Executive Secretary, Administrative Assistant, or similar role.
- Excellent command of written and spoken English; proficiency in Indonesian is a plus.
- Strong organizational and time-management skills, with the ability to prioritize tasks effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
- Exceptional communication and interpersonal skills, with a professional and courteous demeanor.
- High level of discretion and confidentiality in handling sensitive information.
- Ability to work independently, take initiative, and adapt to changing priorities in a fast-paced environment.
- Bachelor’s degree in Business Administration, Secretarial Studies, or a related field is preferred.