job description
Are you a highly organized and proactive professional looking to take the next step in your administrative career? Eastern & Oriental Berhad is seeking a dynamic Executive Secretary to join our team in Bali. This role is perfect for individuals who thrive in fast-paced environments and excel in managing complex schedules, coordinating high-level meetings, and providing top-tier administrative support.
As our Executive Secretary, you will play a pivotal role in ensuring the smooth operation of our executive office. You will be the backbone of our administrative functions, handling everything from travel arrangements to report preparation with precision and professionalism. This position offers a unique opportunity to work closely with senior management and contribute to the strategic operations of a leading organization.
If you are detail-oriented, possess excellent communication skills, and have a passion for organization, we invite you to apply and become an integral part of our team.
Responsibility
- Coordinate and manage complex schedules, appointments, and meetings for senior executives.
- Handle all travel arrangements, including flights, accommodations, and itineraries, ensuring seamless logistics.
- Prepare and edit correspondence, reports, and presentations with a high degree of accuracy and professionalism.
- Act as the primary point of contact for internal and external stakeholders, managing communications efficiently.
- Maintain and organize confidential files and documents, ensuring easy retrieval and security.
- Assist in the preparation of meeting agendas, minutes, and follow-up actions.
- Liaise with other departments to facilitate smooth operations and information flow.
- Provide general administrative support, including data entry, filing, and office management tasks.
Qualifications
- Bachelor's degree in Business Administration, Secretarial Studies, or a related field.
- Proven experience as an Executive Secretary, Personal Assistant, or in a similar administrative role.
- Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
- Strong written and verbal communication skills in English; proficiency in additional languages is a plus.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- High level of discretion and confidentiality, with a professional demeanor.
- Ability to work independently with minimal supervision and as part of a team.
- Strong problem-solving skills and the ability to handle unexpected challenges with composure.