job description
Join Bahama Realty & Development Corporation as an Executive Secretary in the vibrant heart of Canggu, Bali! This is a unique opportunity to be the backbone of our administrative operations while enjoying the dynamic work-life balance that Bali offers. You will play a pivotal role in ensuring seamless office operations, managing critical documentation, and supporting our leadership team in a fast-paced real estate environment.
As our Executive Secretary, you will be responsible for maintaining high standards of organization, confidentiality, and efficiency. Your role will involve coordinating between departments, handling sensitive information, and ensuring that all administrative processes run smoothly. If you are detail-oriented, proactive, and thrive in a structured yet dynamic setting, this role is perfect for you!
Bali’s thriving expat community and booming real estate market make this an exciting place to grow your career. Enjoy the perks of working in a tropical paradise while contributing to a company that values professionalism, innovation, and work-life harmony.
Responsibility
- Manage and organize office documentation, including filing, delivery receipts, reports, and quotations, ensuring accuracy and confidentiality.
- Handle petty cash transactions, reimbursements, and expense reports with meticulous attention to detail.
- Coordinate and schedule meetings, appointments, and travel arrangements for senior management.
- Act as the primary point of contact for internal and external stakeholders, ensuring professional and timely communication.
- Prepare and distribute correspondence, memos, and reports on behalf of the executive team.
- Maintain office supplies inventory and coordinate procurement as needed.
- Assist in the preparation of presentations, proposals, and other business documents.
- Support HR-related tasks such as onboarding new employees and maintaining personnel records.
Qualifications
- Bachelor’s degree in Business Administration, Office Management, or a related field.
- Minimum of 3 years of experience in an executive secretary or administrative role, preferably in real estate or corporate settings.
- Exceptional organizational and time-management skills with the ability to multitask effectively.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint) and familiarity with office management software.
- Strong written and verbal communication skills in English; knowledge of Indonesian is a plus.
- High level of discretion and professionalism in handling confidential information.
- Proactive problem-solving abilities and a keen eye for detail.
- Ability to work independently and collaboratively in a fast-paced environment.