job description
Join NightOwl Convenience as an Executive Sales Assistant and play a pivotal role in driving our sales operations from the vibrant hub of Bali, Indonesia. This remote position offers the perfect blend of professional growth and tropical work-life balance, allowing you to thrive in a dynamic, fast-paced environment while enjoying the island’s inspiring atmosphere.
As our Executive Sales Assistant, you will be the backbone of our sales team, managing critical administrative and operational tasks to ensure seamless lead generation, client engagement, and revenue growth. Your exceptional communication, organizational, and analytical skills will be key to maintaining strong relationships with clients, optimizing CRM systems, and ensuring every detail is executed with precision.
If you’re a proactive, detail-oriented professional with a passion for sales support and a desire to work in a flexible, remote setting, this is your opportunity to make a meaningful impact while embracing the unique lifestyle Bali has to offer.
Responsibility
- Manage and qualify incoming leads, ensuring timely follow-ups and accurate tracking in the CRM system.
- Coordinate and schedule client appointments, meetings, and calls, optimizing the executive team’s calendar for maximum productivity.
- Develop and maintain strong client relationships through professional email, phone, and chat communications.
- Prepare sales reports, presentations, and proposals to support decision-making and client pitches.
- Monitor and update CRM databases with client interactions, sales activities, and pipeline progress.
- Assist in the preparation of contracts, invoices, and other sales-related documentation.
- Collaborate with marketing teams to align sales strategies with campaigns and lead-generation efforts.
- Provide administrative support, including travel arrangements, expense reporting, and meeting coordination.
Qualifications
- Proven experience as a Sales Assistant, Executive Assistant, or similar role in a sales-driven environment.
- Excellent written and verbal communication skills in English; additional languages are a plus.
- Strong proficiency in CRM software (e.g., Salesforce, HubSpot, Zoho) and Microsoft Office/Google Workspace.
- Exceptional organizational and time-management skills, with the ability to multitask in a fast-paced setting.
- High attention to detail and accuracy in data entry, reporting, and client correspondence.
- Self-motivated, proactive, and able to work independently with minimal supervision.
- Experience in lead generation, cold calling, or sales support is highly desirable.
- Familiarity with remote work tools (e.g., Slack, Zoom, Trello) and a reliable internet connection.