job description
Join Sannis Frozen Product, a dynamic leader in the frozen food industry, as our Executive Personal Assistant to the Sales Director in the vibrant heart of Bali. This is a unique opportunity to play a pivotal role in supporting our Sales Director while enjoying the flexibility and beauty of one of the worldâs most sought-after destinationsâCanggu, Ubud, Denpasar, Jimbaran, Nusa Dua, Kuta, or Badung.
As the right-hand to our Sales Director, you will be the backbone of our sales operations, ensuring seamless coordination, efficient communication, and flawless execution of critical tasks. Your role will blend administrative excellence with strategic support, allowing you to make a tangible impact on our business growth. From managing complex calendars and travel logistics to coordinating high-stakes events and exhibitions, youâll thrive in a fast-paced environment where no two days are the same.
This position is perfect for a highly organized, proactive, and detail-oriented professional who excels in cross-functional collaboration. Youâll work closely with sales, marketing, and operations teams to streamline processes, follow up on leads, and maintain our CRM systemâensuring our sales pipeline remains robust and efficient. If youâre a problem-solver with a passion for efficiency and a desire to work in a role that offers both professional growth and an enviable work-life balance in Bali, we want to hear from you.
At Sannis Frozen Product, we value innovation, teamwork, and a results-driven mindset. As part of our team, youâll enjoy a supportive work culture, opportunities for career advancement, and the flexibility to work from some of Baliâs most desirable locations. Apply now and take the next step in your career while living in paradise!
Responsibility
- Calendar & Travel Management: Coordinate and manage the Sales Directorâs schedule, including meetings, travel arrangements, and itineraries to ensure optimal productivity and efficiency.
- CRM & Lead Follow-Ups: Maintain and update our CRM system, track sales leads, and ensure timely follow-ups to support the sales teamâs efforts.
- Cross-Team Coordination: Act as a liaison between the Sales Director and internal teams (marketing, operations, logistics) to facilitate smooth communication and project execution.
- Event & Exhibition Logistics: Organize and manage logistics for trade shows, exhibitions, and corporate events, including vendor coordination, travel, and on-site support.
- Document & Report Preparation: Assist in preparing presentations, reports, and business documents with a high level of accuracy and professionalism.
- Urgent Task Handling: Prioritize and execute time-sensitive requests, ensuring critical deadlines are met without compromising quality.
- Confidentiality & Discretion: Handle sensitive information with the utmost confidentiality and professionalism, acting as a trusted advisor to the Sales Director.
- Administrative Support: Provide general administrative support, including email management, expense tracking, and office coordination.
Qualifications
- Proven Experience: Minimum 3-5 years of experience as an Executive Assistant, Personal Assistant, or similar role, preferably supporting C-level executives or sales leadership.
- Organizational Skills: Exceptional ability to manage multiple priorities, deadlines, and complex schedules in a fast-paced environment.
- CRM Proficiency: Experience with CRM systems (e.g., Salesforce, HubSpot) and strong data entry skills to maintain accurate records.
- Communication Skills: Excellent written and verbal communication skills in English, with the ability to interact professionally with stakeholders at all levels.
- Tech-Savvy: Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace; ability to quickly learn new tools and software.
- Problem-Solving: Strong analytical and problem-solving skills, with a proactive approach to anticipating needs and resolving issues.
- Discretion & Professionalism: High level of integrity, discretion, and the ability to handle confidential information with care.
- Remote Work Adaptability: Experience working remotely or in a hybrid environment, with the ability to manage tasks independently and efficiently.