job description
Join Satomas Pte Ltd as a Director’s Personal Assistant in the vibrant heart of Bali. This is a unique opportunity to provide high-level administrative and operational support to a senior executive, ensuring seamless business operations in a dynamic, fast-paced environment.
As the right hand to the Director, you will play a pivotal role in managing schedules, coordinating meetings, handling confidential communications, and streamlining workflows. Your organizational excellence and proactive approach will directly contribute to the efficiency and success of leadership decisions.
Based in Canggu, Bali, this role offers a blend of professional growth and the chance to work in one of the world’s most inspiring locations. If you thrive in a role that demands discretion, adaptability, and exceptional problem-solving skills, we invite you to apply.
Responsibility
- Manage the Director’s calendar, including scheduling meetings, appointments, and travel arrangements with meticulous attention to detail.
- Act as the primary point of contact for internal and external stakeholders, ensuring professional and timely communication.
- Prepare and edit correspondence, reports, and presentations, maintaining the highest standards of accuracy and confidentiality.
- Coordinate and facilitate high-level meetings, including preparing agendas, taking minutes, and following up on action items.
- Handle sensitive information with discretion and maintain strict confidentiality in all matters.
- Oversee administrative tasks such as expense reporting, invoice processing, and office supply management.
- Anticipate the Director’s needs and proactively address them to enhance productivity and efficiency.
- Liaise with other departments, vendors, and clients to ensure smooth operations and alignment with organizational goals.
Qualifications
- Minimum 5 years of experience as an Executive Assistant, Personal Assistant, or in a similar high-level administrative role.
- Exceptional organizational, time-management, and multitasking abilities.
- Strong written and verbal communication skills in English; proficiency in additional languages is a plus.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- High level of professionalism, discretion, and the ability to handle confidential information with integrity.
- Proven ability to work independently, prioritize tasks, and meet tight deadlines in a fast-paced environment.
- Strong problem-solving skills and the ability to think critically under pressure.
- Bachelor’s degree in Business Administration, Communications, or a related field is preferred.