job description
Join PT Masterindo Surya Boga as a Personal Assistant to the Director in the vibrant heart of Bali. This is a unique opportunity to provide high-level administrative and operational support to a senior executive in a dynamic, fast-paced environment. Based in Canggu, Badung, you will play a pivotal role in ensuring seamless daily operations, managing schedules, and facilitating communication between the director and internal/external stakeholders.
As the right hand to the director, you will handle confidential matters with discretion, coordinate complex travel arrangements, and assist in strategic decision-making processes. This role demands exceptional organizational skills, proactive problem-solving, and the ability to anticipate needs before they arise. If you thrive in a challenging yet rewarding position where no two days are the same, this could be your next career move.
Bali’s thriving business landscape offers a perfect blend of professional growth and an unparalleled lifestyle. Enjoy the island’s culture, community, and work-life balance while advancing your career with a reputable company.
Responsibility
- Manage the director’s calendar, including scheduling meetings, appointments, and travel arrangements with meticulous attention to detail.
- Act as the primary point of contact for internal and external stakeholders, ensuring professional and timely communication.
- Prepare and edit correspondence, reports, and presentations to a high standard, often under tight deadlines.
- Handle confidential and sensitive information with the utmost discretion and integrity.
- Coordinate logistics for local and international business trips, including visa arrangements, accommodations, and itineraries.
- Assist in project management by tracking deadlines, following up on action items, and ensuring deliverables are met.
- Conduct research and compile data to support the director’s decision-making processes.
- Oversee office operations, including supply management, vendor relations, and administrative workflows.
Qualifications
- Minimum of 3 years of experience as a Personal Assistant, Executive Assistant, or in a similar high-level administrative role.
- Fluent in English (written and verbal); proficiency in Indonesian (Bahasa) is a strong plus.
- Exceptional organizational, time-management, and multitasking abilities.
- Strong interpersonal skills with the ability to build rapport with stakeholders at all levels.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Discretion and trustworthiness in handling sensitive business and personal information.
- Proactive mindset with the ability to anticipate needs and solve problems independently.
- Bachelor’s degree in Business Administration, Communications, or a related field is preferred.