job description
Join Autoplay Group Sdn Bhd as an Executive Personal Assistant in the vibrant heart of Bali, Indonesia. This is a unique opportunity to provide high-level administrative and personal support to our Director, ensuring seamless operations and exceptional organizational efficiency in a dynamic, fast-paced environment.
As the right hand to the Director, you will play a pivotal role in managing schedules, coordinating meetings, handling confidential matters, and streamlining daily operations. Your proactive approach, discretion, and ability to anticipate needs will be key to maintaining productivity and enabling leadership to focus on strategic priorities.
Based in Canggu, one of Bali’s most sought-after locations for professionals, this role offers a perfect blend of career growth and lifestyle in a tropical paradise. Whether you're a seasoned PA or an ambitious professional looking to step into a high-impact role, this position promises a rewarding experience with a competitive salary and the chance to work with a forward-thinking organization.
Responsibility
- Manage the Director’s calendar, including scheduling meetings, appointments, and travel arrangements with meticulous attention to detail.
- Act as the primary point of contact for internal and external stakeholders, handling correspondence, calls, and inquiries professionally and discreetly.
- Prepare and edit reports, presentations, and documents to ensure accuracy and alignment with company standards.
- Coordinate and organize meetings, including preparing agendas, taking minutes, and following up on action items.
- Handle personal tasks for the Director, such as errands, event planning, and expense management, with the utmost confidentiality.
- Liaise with other departments, clients, and vendors to facilitate smooth communication and operational workflows.
- Anticipate the Director’s needs and proactively address them to enhance productivity and efficiency.
- Maintain organized filing systems (digital and physical) for easy retrieval of critical documents and information.
Qualifications
- Proven experience (3+ years) as a Personal Assistant, Executive Assistant, or in a similar administrative role supporting senior leadership.
- Exceptional organizational and time-management skills, with the ability to prioritize tasks in a high-pressure environment.
- Strong written and verbal communication skills in English; proficiency in additional languages is a plus.
- High level of discretion, professionalism, and integrity when handling sensitive or confidential information.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with calendar management tools (e.g., Google Calendar, Outlook).
- Ability to work independently, take initiative, and solve problems with minimal supervision.
- Flexibility to adapt to changing priorities and occasional overtime or travel as required.
- Based in or willing to relocate to Bali, Indonesia, with eligibility to work in the country.