job description
Join Kantor Notaris/PPAT, a leading notary and legal services firm in Indonesia, as the Executive Personal Assistant to the CEO. This is a unique opportunity to support high-level executive operations in a dynamic, fast-paced environment while contributing to the strategic growth of a prestigious organization.
As the right hand to the CEO, you will play a pivotal role in managing complex schedules, coordinating high-stakes meetings, and ensuring seamless communication between the executive team and external stakeholders. Your organizational prowess, discretion, and proactive approach will be instrumental in maintaining the efficiency and professionalism of our leadership operations.
Based in the vibrant and culturally rich region of Bali (Denpasar/Badung), this role offers a blend of professional excellence and an unparalleled work-life balance in one of the world’s most sought-after destinations.
Responsibility
- Manage the CEO’s daily schedule, including appointments, meetings, and travel arrangements with meticulous attention to detail.
- Act as the primary point of contact for internal and external stakeholders, ensuring professional and timely communication.
- Prepare and organize executive-level documents, reports, and presentations with a high degree of accuracy.
- Coordinate and facilitate high-level meetings, including preparing agendas, taking minutes, and following up on action items.
- Handle confidential information with the utmost discretion and professionalism.
- Liaise with clients, partners, and government officials on behalf of the CEO, representing the company with integrity.
- Oversee administrative tasks, including expense reporting, invoice processing, and office management as needed.
- Anticipate the CEO’s needs and proactively address them to ensure smooth and efficient operations.
Qualifications
- Minimum of 3-5 years of experience as an Executive Assistant, Personal Assistant, or in a similar high-level administrative role.
- Exceptional organizational, multitasking, and time-management skills with the ability to prioritize tasks effectively.
- Fluent in English and Indonesian (written and verbal) with excellent communication and interpersonal skills.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiar with calendar management tools.
- Strong problem-solving abilities and the capacity to work independently in a fast-paced environment.
- High level of professionalism, discretion, and integrity when handling sensitive information.
- Bachelor’s degree in Business Administration, Communications, or a related field is preferred.
- Experience in the legal, notary, or corporate sector is a significant advantage.